OAC meetings are the backbone of every construction project. This template gives you a structured agenda covering design approvals, RFIs, submittals, schedule, and budget -- the same format used by top firms. Or let QUOTE generate your minutes automatically from a recording.
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| No. | Agenda Item | Discussion Summary | Action Point | Responsible Entity |
|---|---|---|---|---|
| 01 | Design Approvals | Owner approved revised lobby layout with modifications to the reception desk orientation. Architect to issue updated CD set reflecting owner's markup on sheets A-201 through A-205. | Issue updated CD set within 7 days | Architect |
| 02 | RFI Status Review | 12 open RFIs reviewed. RFI-047 (structural connection detail at grid D-3) overdue by 6 days -- blocking steel fabrication. RFI-052 (waterproofing spec at below-grade wall) pending owner input. | Respond to RFI-047 by end of week; Owner to clarify RFI-052 scope | Arch / Owner |
| 03 | Submittal Log | Contractor submitted curtain wall shop drawings (Sub-088). Architect review in progress. Mechanical equipment submittal (Sub-091) returned with comments -- resubmission required. | Complete Sub-088 review; Contractor to resubmit Sub-091 | Arch / GC |
| 04 | Schedule Update | Contractor reported 8-day delay on concrete pour at Level 4 due to rebar delivery. Recovery plan presented with weekend pours. Overall project completion date remains unchanged. | Contractor to confirm weekend pour schedule by Wednesday | Contractor |
| 05 | Budget Review | Change Order #7 (additional waterproofing at podium) priced at $84,000. Owner requested value engineering options. Contingency balance at 4.2% of contract value. | Contractor to present VE options at next OAC meeting | Contractor |
The downloaded Excel file includes this structure with 10 empty rows ready to fill in.
An OAC meeting covers design, RFIs, submittals, schedule, and budget in 60 minutes. Writing all of that up from notes takes longer than the meeting itself. The template gives you columns. It doesn't give you back your afternoon.
OAC meetings involve three parties with competing interests. When action items get assigned to the wrong entity -- the architect instead of the contractor, or the owner instead of the architect -- disputes follow. And they're expensive.
Upload the recording. QUOTE structures every agenda item, RFI, submittal, and action point into a table -- with the correct responsible entity next to each item. Same day distribution. No rewriting required.
Upload a real OAC recording and get structured, client-ready minutes in under 5 minutes. Your first meeting is completely free.