QUOTE turns your meeting recording into structured, client-ready minutes in under 5 minutes, built for AEC. You review every cell before anything goes out. And it watches every meeting for scope creep, so you bill the variation instead of eating the cost.
No credit card required · Your first 3 meetings are free · No bot joins your calls
You didn't go to architecture school to take minutes.
Yet here you are on a Monday morning, writing up notes from memory, hoping you caught every action point, and quietly absorbing the three "small" things the client added on Thursday.
It used to be simpler. One person took notes in the room and issued minutes that afternoon. Then the meetings multiplied, the calls went remote, and the write-up became a weekend chore nobody has time for. That gap, between what was said and what got written down, is exactly where unpaid work and disputes slip through.
Generic AI doesn't help. It thinks a "curtain wall" is something you buy at IKEA. It confuses submittals, misses RFIs, and hands you a wall of text you still have to fix.
It's not your fault. QUOTE was built for how AEC actually works.
It wasn't because AI can't do minutes. It's because the generic tools were built for sales calls. They summarize talk. They don't structure a record.
A summary hides its mistakes in confident prose, so you can't tell what's wrong without re-listening to the whole meeting. And the mistakes cluster in the worst places: the jargon, the numbers, the names. The exact words that carry the money. So you end up rewriting everything anyway. That's the editing tax, and it quietly cancels every minute the tool saved you.
A meeting minute is not a chat recap. It's a table: agenda item, what was discussed, the action, the owner. Get that shape wrong and someone builds the wrong thing on site.
The fix isn't a better summary. It's a tool that drafts the record in your language, then hands you the pen.
Paste your agreed scope into the project once. QUOTE checks every meeting against it and flags anything that crosses the line, so you can send a variation notice in two clicks instead of doing the work for free.
When a sub says "I didn't hear that" three months later, you open the MoM. Their name is next to the decision. The conversation ends there.
RFIs, submittals, BIM clashes, MEP coordination, understood natively. A misattributed action point looks fine on paper, until it causes rework on site. Nothing gets lost in translation.
Every cell is editable on a live dashboard. What you approve is what gets exported. You stay the author of the record. QUOTE just does the typing.
| No. | Agenda Item | Discussion Summary | Action Point | Owner |
|---|---|---|---|---|
| 01 | Facade Cladding RFI | Client requested natural stone in lieu of aluminum composite. Cost delta estimated at 18% on facade package. Structural implications of additional dead load to be assessed. | Submit revised cost comparison by Thursday | Arch / QS |
| 02 | MEP Clash at Level 3 | BIM coordination flagged 14 hard clashes between HVAC ductwork and structural beams at grid C-7. Classified critical and must be resolved before tender issue. | Schedule MEP / Structural session within 5 days | Arch / MEP |
| 03 | Parking Capacity | Client requires 320 bays minimum, up from 280. Current 2.7m floor-to-floor limits ramp configuration. Tandem and mechanical stacking raised as alternatives. | Client to confirm preferred approach within 5 business days | Client |
Every cell is editable before you download. What you approve is what gets exported.
Scope creep almost never arrives as a big, obvious request. It's a sentence buried 40 minutes into a meeting: "Oh, and can you also look at the basement parking layout?" By the time you'd normally write it up, it has already been absorbed as "just part of the job."
Here's the fix. Save each project's agreed scope once. Every time you generate minutes for that project, QUOTE compares the discussion to your scope and surfaces anything outside it, with the reason it flagged it.
Then one click drafts a Scope Variation Notice, client-facing or internal, ready to send. You decide what counts as a courtesy and what counts as a variation. QUOTE just makes sure you never miss the choice.
One unbilled variation can cost more than a year of QUOTE. This catches them automatically.
Drop your audio: MP3, WAV, M4A, anything your phone or laptop records. Zoom and Teams exports work too.
QUOTE pulls out every agenda item, RFI, BIM clash, action point, and owner, and checks it all against your project scope.
Edit any cell on a live dashboard. Export to Excel or a web report, send the variation notice, and you're done before the client has left the car park.
If you tried them for project meetings and quit, this is why. They were built for sales calls and internal syncs, not for meetings where an RFI, a submittal, or an unbilled scope change is on the line.
| Capability | Generic AI Note Takers | QUOTE |
|---|---|---|
| Built for | Sales calls and internal team syncs | Architecture, engineering, and construction project meetings only |
| Output | Chat-style summary plus a raw transcript | Formal MoM table: agenda item, discussion, action point, responsible entity |
| AEC terminology | Generic transcription; RFIs, submittals, and BIM clashes often garbled | Understood natively, backed by the AEC Terminology Guarantee |
| Site meetings | Built around a bot joining your video calls | Upload any recording: site walk, design review, OAC call, phone memo |
| Scope creep | Not tracked | Every meeting checked against your saved project scope, variations flagged with the reason |
| RFI drafting | Not supported | Items needing a formal RFI are detected and drafted for you |
| Client-ready export | Copy out, reformat, and clean up yourself | Editable results exported to Excel or web report, distributed same day |
| Pricing model | Per seat, per user; costs grow with your team | One flat price for the whole firm, consultants included |
Already recording with Otter or Fireflies? Those recordings work in QUOTE. Export the audio and upload it.
If QUOTE misreads any standard AEC term in your first week, whether it's an RFI, a submittal, or a BIM clash, you don't pay. We've tested it on hundreds of real construction meetings. We're confident it won't happen.
No bot ever joins your calls. You upload a recording you control, and your audio is deleted after processing and never used to train AI. Each firm gets its own isolated workspace, and all data moves over encrypted connections. QUOTE runs on SOC 2 Type II certified infrastructure from Supabase and Google Cloud, and payments are handled by Paddle, a PCI DSS Level 1 compliant provider.
For individuals and small teams who want their evenings back.
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One price. Your whole team, your clients, your subs, no seat counting.
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"Every project meeting used to mean hours of write-up after. Now the client has the minutes before the day is out. It changed how our whole team handles documentation."
Project Architect
Omrania
MP3, WAV, M4A, and most formats your phone or laptop records in. Files up to 40MB, enough for a 2-hour meeting, and the app can compress larger files in one click.
Yes. Export the audio from your Zoom or Teams meeting and upload it to QUOTE. Any standard audio file works.
QUOTE focuses on structuring agenda items, decisions, and action points, rather than transcribing who said what word-for-word. You assign responsible parties during your quick review before exporting.
Save your agreed scope of work to a project once. Every meeting you run under that project gets checked against it, and QUOTE flags anything that looks outside scope, with the reason. You stay in control of what becomes a variation.
Yes. RFIs, submittals, BIM clashes, MEP coordination, and more, understood natively. That's the whole point, and it's backed by our AEC Terminology Guarantee.
That's true of summary tools, and it's the main reason people quit them. QUOTE outputs a structured MoM table, so you review it cell by cell and only fix what's wrong instead of rewriting a wall of text. And if it misreads a standard AEC term in your first week, the AEC Terminology Guarantee means you don't pay.
Yes, because they're not published by AI. QUOTE drafts the minutes, and nothing exports until you've reviewed and approved every cell. The record that goes out carries your sign-off, the same standard as minutes you typed yourself, minus the typing.
Yes. Your recordings are deleted after processing and never used to train AI. Meeting data is stored in your firm's own isolated workspace and never shared. We follow GDPR-aligned data practices, run on SOC 2 Type II certified infrastructure from Supabase and Google Cloud, and payments are PCI DSS Level 1 compliant through Paddle. Read our full Privacy Policy for details.
Absolutely. Your first 3 meetings are free, with no credit card required. Upload a real recording and see the structured output before you decide.
Because construction meetings involve clients, consultants, and subs, not just your staff. One price means everyone can use it without counting seats. For most firms, $299 is less than two hours of one architect's billable time.
Upload one real recording. See structured, client-ready minutes, and any scope creep flagged, in under 5 minutes. Your first 3 meetings are free. No card, no setup.
No credit card · No setup · Results in under 5 minutes